Paperless Invoice Processing Software | e-invoicing

Provide us your list of suppliers

Tell us what POS/Inventory system you use

Sit back! We do the rest… in minutes.

(No Credit Card Required, Full Access)

No "Strings Attached" Plan

Up to 50 Invoices/ Mo.

$49/month

E-Invoicing

Quick implementation
No invoice mapping charges
No integration charges
No setup fees
No annual commitment, cancel anytime

Ideal for: Small to midsize businesses that are tired of manual invoice data entry and want to gain better cost control and spend more time with their customers.

Price Checker

$29 /month

Free 1st year

Ideal for: Businesses that want to tightly monitor the prices they are being charged by their suppliers.

Our average customer saves $27,742 every year...

Rebate Calculator

$29 /month

Free 1st year

Ideal for: Businesses that want an automated process to ensure they never miss out on any eligible rebates.

Our average customer claims $12,196 on rebates they had previously missed claiming...

Filing Cabinet

1¢ per invoice /year

Free 1st year

Cost per invoice/per year storage:

5 Years: 79¢ per invoice
7 Years: 69¢ per invoice
10 Years: 59¢ per invoice

Ideal for: Business that want a cloud based, safe, secure storage of invoices that allows immediate access from any device, anywhere.

What do I get?

Full Feature List

Included in Plan

Free for 1st Year

E-Invoicing

Electronic invoicing

Quick & free implementation

Zero manual data entry

My suppliers invoices mapped

Easy supplier import or add/delete

No charge/fee to my suppliers

No system changes for my suppliers

Integration to my POS system

Inventory cost control

View PDF invoices or data file

Line by line visibility

Fully searchable

Easy download and printing

Full reporting

Price Checker

Automated invoice pricing monitoring

Immediate price discrepancy reporting

Dashboard Interface

Vendor management

Easy price list Import

Fully searchable

Reporting

Rebate Calculator

Automatic rebate alert

Real-time exposure to supplier rebates

Easy rebate setup & monitoring

Fully searchable

Dashboard Interface

Reporting

Filing Cabinet

Secured invoice storage in the cloud

Easy and quick access 24/7/365

Storage up to 10 years

Fully searchable

Easy print or download

(No Credit Card Required, Full Access)

I’m signing up for the 60 Day Free Trial, is it really free?

Yes, you will not be charged anything. When you sign up for the 60 Day Free Trial, you will not be required to provide a credit card.

Rest assured, we will check in with you often during your Free Trial period to see that everything is going smoothly, and that you are able to achieve all the benefits you expect from AccountsFlow - we will be here to assist.

Additionally, in our communication with you, we will keep you alerted well before your trial ends, giving you ample time to determine if you have found value in AccountsFlow and want to continue or choose not to continue our service. If at the end of your 60 Day Free Trial you want to continue to enjoy the benefits of AccountsFlow, we will direct you to our signup page so that your service will not be interrupted!

Are there any limitations on the 60 Day Free Trial?

Other than 60 days, there are no limitations. You will get full access to all our modules; E-Invoicing, Price Checker, Rebate Calculator and The Filing Cabinet. In addition we will map ALL of your suppliers invoices, with no set limitations., If you have 500 suppliers, we’ll map 500 suppliers invoices. We also will do your integration directly to your POS or Inventory system. When we say “Free”, we mean it!

What happens when I sign up ?

1. You will be directed to the AccountsFlow sign on screen and create your unique sign on and password

You will be automatically directed to the AccountsFlow E-Invoicing sign on page. You will have the opportunity to create your sign on with your email address and unique password. You will then be presented with the AccountsFlow terms and conditions of use page.

2. You will register your business information

After accepting the terms and conditions, you will be directed to complete your company information. From there you can add additional users, user roles and subsidiary companies etc if required.

3. Provide your list of suppliers

To begin to take advantage of AccountsFlow E-Invoicing, we need to notify all your suppliers of your new automated process, therefore we need to know who you are doing business with. (This information is contained and easily exported from your POS/Inventory/Accounting systems)

We have provided 3 options for you to populate your suppliers information; 1) Easy import bulk upload, 2) Easy data entry or 3) Request AccountsFlow to assist. (Step by step training material/videos are provided to make this quick and easy.)

Once your supplier information is uploaded, we reach out and contact your suppliers with an introduction and courtesy email alerting them of your new invoice process, which is having them email a PDF version of your invoice directly to us. This new invoicing process is easy to use, non-disruptive and out-of-the-box with most Suppliers accounting and billing applications. In fact, most suppliers, emailing their invoices to you is their preferred way to invoice, and our experience is that in most cases they are already doing this with other customers and you should see their invoices begin to come in on the next billing cycle. Bottom line, suppliers are usually enthusiastic when they find out we don’t charge them and they don’t have to do any changes to their systems.

4. Provide your POS or Inventory system information

You will then provide your POS/Inventory information. AccountsFlow will determine if we have already integrated with your system. If not, we will then directly reach out to your system provider for their integration protocols and map those into AccountsFlow.

5. AccountsFlow immediately starts automating your invoice entry process

After reaching out to your suppliers, they will begin to start emailing a PDF copy of your invoice directly to us. The 1st time a supplier sends your invoice, we begin the process of mapping the fields of that unique supplier invoice with your POS/Inventory system in mind.

"I have been running my family business for over 30 years, and it is easy to brush off new technologies by saying we don’t need that or we have somebody employed to do that job. It is simple arrogance and closed mindedness that stops your business from growing and moving forward.

I was lucky enough to have AccountsFlow find my business and show me how to save many man hours a week in the laborious task of data entry. Sometimes you don’t see the anchor engulfing you, slowing down processes that your competition just don’t have to deal with.

If you’re looking to free up time to work on your business rather than in it, I suggest you speak to the guys from AccountsFlow.

Stop drowning and make your business thrive."

Samuel Cufone
owner/director
Parafield airport liquor & Roulettes tavern

Other Common Questions

I finished my 60 Day Free Trial. I want to sign up for AccountsFlow, when will I be billed?

Unlike most other subscription services, we don’t charge you in advance, we don’t charge you for the whole year and we don’t lock you in for the year. You only pay month to month – with no annual charge. You can quit anytime you want with no penalties or cancellation fees. You will not be charged until the following month of your service.

Additionally, we will only charge you for what you use. Every month we will calculate how many invoices were sent to you by your suppliers, i.e. your 1st 50 invoices $49, 51-100 invoices at 79¢ ea., 101-250 invoice at 69¢ ea., 251-1,000 invoices at 59¢ ea., etc.

Additionally, for your 1st year of subscription, you will receive free of charge AccountsFlow Price Checker, AccountsFlow Rebate Calculator and AccountsFlow Filing Cabinet.

(Prior to the end of the year, if you are using any of those modules, we will alert you that your free 1 year free trial is coming to an end to let you decide if you would like to continue to pay for any of those modules)

I will only be billed for what I use? How does that work?

We will only charge you for what you use. Every month we will calculate how many invoices were sent to you by your suppliers, i.e. your 1st 50 invoices $49, 51-100 invoices at 79¢ ea., 101-250 invoice at 69¢ ea., 251-1,000 invoices at 59¢ ea., etc.

That means you can expect your invoice charge will fluctuate every month based on your actual usage. As an example, let’s say your 1st month you had 47 invoices sent to you, your 2nd month you had 63 invoices sent through. The following table presents your billing for each month:

1st Month - 47 Invoices	QTY	Price	Total
Base Price up to 50 Invoices	47	$49	$49.00
1st Month Total Charge	47		$49.00
2nd Month - 63 Invoices
Base Price up to 50 Invoices	50	$49	$49.00
51-100 Invoices, 79¢ ea.	13	79c	$10.27
2nd Month Total Charge	63		$59.27

If I sign up, will I be locked into a long term contract?

No, you are on a month to month plan with us. You can quit anytime you like, for any reason or no reason at all, with no penalties, no hidden or added charges.

If I choose to end my service, how is my final bill amount determined?

You tell us when your last day of service will be and we will only charge you for the amount of invoices you received to that point, not one cent more!

If I choose to end my service, is there a charge to download my PDF invoices?

No, you will never be charged to download your PDF invoices. They are yours to keep. It doesn’t matter if you are one of our regular monthly subscribers or just tried our 60 Day Free Trial, the invoices are yours and there will never be a charge to download them!

What payment types do you accept?

We utilize Chase Banks Merchant Services “Orbital Paymentech” Payment Gateway for all our billing. As such we accept virtually all Debit and Credit cards as well as Paypal. Additionally if you are an Enterprise account, we will establish a traditional account with you if so desired.

How secure are my payments, are you PCI compliant?

Yes. We are PCI DSS Level 1 compliant. We ensure that your financial data is always safe.

The Payment Card Industry Data Security Standard (PCI DSS) is a set of policies and procedures that have to be followed by the organizations that process, store or transmit card data. The PCI Security Standards Council is governed by the five major payment card brands - American Express, Discover Financial Services, JCB International, MasterCard, and Visa Inc.

First time here?
See an overview

Software Tour

Simple, Transparent Pricing.

You only pay for what you use. The more you use, the more you save!

Getting started is easy:

Provide us your list of suppliers

Tell us what POS/Inventory system you use

Sit back! We do the rest… in minutes.

Core Modules

No "Strings Attached" Plan

E-Invoicing

Extra Invoices

More than 50 invoices month?

More than 1,000 invoices per month?
Managing multiple locations?

Add-on Modules - `Free for the 1st year!`

Price Checker

Rebate Calculator

Filing Cabinet

What do I get?

Other Common Questions

I have more questions...

We'd love to answer them.

First time here?See an overview

Software Tour

Simple, Transparent Pricing.

You only pay for what you use. The more you use, the more you save!

Getting started is easy:

Provide us your list of suppliers

Tell us what POS/Inventory system you use

Sit back! We do the rest… in minutes.

Core Modules

No "Strings Attached" Plan

E-Invoicing

Extra Invoices

More than 50 invoices month?

More than 1,000 invoices per month?Managing multiple locations?

Add-on Modules - Free for the 1st year!

Price Checker

Rebate Calculator

Filing Cabinet

What do I get?

I’m signing up for the 60 Day Free Trial, is it really free?

Are there any limitations on the 60 Day Free Trial?

What happens when I sign up ?

Other Common Questions

I have more questions...

We'd love to answer them.

First time here?
See an overview

More than 1,000 invoices per month?
Managing multiple locations?

Add-on Modules - `Free for the 1st year!`