When a PDF is generated by an accounting system, in almost all instances it will be a searchable text PDF, with the invoice data items carried directly within the PDF. AccountsFlow takes advantage of this and maps the invoice data direct from the PDF to an E-invoice structure that will automatically populate your POS/Inventory system. As this information is embedded into the PDF invoice, there is no expensive system programming required, we do the mapping for the supplier, line item by line item, utilizing our proprietary technology, which only requires 20 minutes or our initial setup time – free of charge your supplier and no setup charges for you!
By mapping only one of their invoices, you are all set to receive E-invoice from that supplier. All future invoices are now mapped via EDI (electronic data interchange). EDI is the only 100% accurate way of exchanging data and that is how we can achieve a once only and then autopilot mapping. (Other systems attempt to achieve this by OCR, which is Optical Character Recognition. The problem with this is that it is asking the computer to “interpret” text and makes a best guess – which is prone to error and requires continual manual intervention to fix. Worse yet, some systems have you take pictures of your invoices, (which is just OCR under another name) and this picture taking process defeats the purpose of automation as YOU still have to take pictures of your invoices one at a time and fill up your iPhone or other mobile device with pictures and send them off one by one.)
Once the PDF file is mapped, it is converted into a useable system file which we can then populate your POS/Inventory system automatically and completely accurately with the approved integrations provided by your POS supplier. No more data entry!